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New York State is working harder than ever to make it easier to do business.
The New York State Contract System (NYSCS), a new easy to use web based portal,
is the gateway to online Minority and Women Business Enterprise (MWBE) certification and provides streamlined access to contracting opportunities.
For the State's agencies and authorities, NYSCS provides a comprehensive online system to track and report on procurement contracts and expenditures with MWBE firms.
Main Modules & Features
Specific features of the New York State Contract System include modules for MWBE Certification, Utilization Reporting, Goal Plan Management, Contract Compliance, Outreach and Bid & Grant Opportunities.
The benefits of NYSCS include:
Expedited and improved MWBE certification and re-certification submission and processing through an integrated online application and numerous Fast-Track applications
Online reporting for MWBE utilization reports and goal plans
Robust contract monitoring and improved tracking of expenditures
MWBE compliance and payment verification
A more detailed and searchable directory of MWBE certified firms
Access to prime contractors seeking services
A vendor module where vendors can manage their own records, maintain accurate contact information, and report subcontractor payment information online
Outreach management to create and easily send communication to MWBE vendors about procurement opportunities, bid solicitations and classes and training sessions
Firms can search for bid and grant opportunities from the Contract Reporter, including discretionary purchases
Agencies and authorities subject to 15-A are expected to use the NYSCS system.
The primary users of the system will be MWBE liaisons, procurement officers and others as determined by agencies and authorities.
To request an account in the system email your ESD Analyst with the following information:
First & last name
Role in the organization
The user will receive an email with a temporary password once the request is processed.
Utilization Reporting & Goal Plans
Beginning in Quarter 3 FY12-13, utilization reporting and goal plan submission will be done through the NYSCS.
The prior MWBE Utilization Database is no longer available. The options for reporting utilization numbers through NYSCS are:
Online Reporting - Enter payment records manually
Bulk Upload - Bulk upload records from an external system
Contract Compliance (details below) - Transfer records from SFS (Statewide Financial System) to the Contract Compliance module
ESD is encouraging all agencies and authorities who can use the Contract Compliance module to do so.
The Contract Compliance module increases transparency by allowing prime contractors to report payments to their MWBE subcontractors online and have those payments confirmed by the subcontractors directly.
Benefits of Contract Compliance module:
Track real-time participation against goals up to 10 subcontractor tiers deep
All subcontractor payments are self-reported and verified electronically, including prompt payment status
Monitored contracts and resulting payments all tie into quarterly utilization reports with the click of a button
Involvement by the contractor community frees up compliance staff to focus on contracts not meeting MBE and WBE goals
For more information on Contract Compliance contact your ESD Analyst.
If you were unable to attend the training sessions held in December 2012, video links of the trainings are posted here.
More trainings and webinars will be scheduled throughout the year.
The user guides provide detailed instructions and can be found on the system.
To access the most current user guides log in to your account and on the left hand side under Help & Support click on the user manual link.